Case Study 6

Effective Processing of Purchase Orders

A small government body was struggling to cope with the manual processing of Purchase Orders raised by staff members.

To help alleviate the problem a systems was developed using Lotus Notes. The system allows certain users to create Purchase Orders. The Purchase Order items are allocated to any of the budget codes configured by the Finance department. The Finance department are also able to configure those people that are responsible for authorising the differing Purchase Order amounts from each budget (or budget group).

The system also integrates with the existing finance systems to ensure smooth transfer of information.

The processing of Purchase Orders now requires less manual processing and allows the business to progress them more rapidly when required.